The BC Civil Liberties Association seeks an Operations Manager to support us in achieving our human rights and civil liberties mandate through the design, implementation and management of office systems that will ensure efficiency and productivity.
The BC Civil Liberties Association is one of Canada’s leading social and democratic justice NGOs. With a mandate that includes work on police accountability, government transparency, voting rights, prisoners’ rights, national security issues and women’s rights, we are one of the most vibrant and visible advocacy groups in the country. The BCCLA is a small team with a big reach, and we want you to be a part of our work.
About this position
Working with the Executive Director and other staff, the Operations Manager’s primary responsibility is ensuring organizational effectiveness and promoting excellence by providing leadership in relation to our operations and infrastructure, financial management and budgeting in a not-for-profit context. You will be responsible for managing daily finances, overseeing facilities management, leading IT and other projects including the project to re-locate the BCCLA in a shared-space working environment with other non-profits, and overseeing the administrative functions of the BCCLA.
Primary job responsibilities include:
- Manage all aspects of BCCLA’s day-to-day finances including accounts receivable and payable, bank accounts.
- Overseeing bookkeeping and assisting in the development and management of organizational budget.
- Identifying and implementing operational and cost efficiencies to ensure a sustainable future for BCCLA’s goals, plans and priorities
- Driving and enabling internal capacity to ensure that our operations are adequately resourced and properly equipped with the required tools, information technology, training and infrastructure to achieve our goals
- Identifying opportunities to improve the use of our resources to meet our objectives
- Oversee operations of facility and equipment maintenance, ensuring a safe and continuously functional environment
- Coordinate human resources administration including employee insurance and benefits plans
- Managing office move, co-location and shared services project with other non-profits. This includes dealing with realtors, financial institutions, architects and designers, non-profit partners, and other community partners
Why we want you
You have a knack for identifying problems, and building and executing a plan to solve them. You are an expert at keeping things running efficiently. You are a leader with demonstrated good judgment and strong ethics. You have a strong alignment with the BCCLA’s values and are committed to BCCLA’s human rights and civil liberties mission. You will develop a deep understanding of our mandate and core activities. You possess the following attributes:
- Strong work ethic with a great attitude
- High attention to detail
- Must be extremely well organized, able to prioritize tasks and meet deadlines, and work
- independently and as part of a team
- High level of professionalism and confidentiality
- Well-developed relationship-building and inter-personal skills
- Diplomacy, integrity and commitment
- Post-secondary diploma or degree or equivalent combination of education and experience
- Well-developed relationship building and inter-personal skills.
- Diplomacy, integrity and commitment
- Excellent written and oral communication
- Knowledge of administrative and office procedures
- Ability to work well with others, in a collegial and diverse environment
- Ability to work under pressure to meet deadlines
- Comfortable working in an often unpredictable but always exciting work environment
- High level of familiarity and effectiveness with database use (Access), data management and computer applications
- Strong computer skills (Office suite, Internet & web publishing), ability to master new programs quickly
- Ability to evaluate technology resources and plan to meet organizational technology needs
- Excellent problem-solving and divergent thinking skills
- Exceptional interpersonal and communications skills (written/oral)
- Experience in project management – ability to use communication, planning, technology and administrative skills to run major projects
- Solid ability to provide leadership in relation to the functions of the job
- Knowledge in developing, implementing and evaluating organizational design plans an asset
Administrative / Financial
- Knowledge and skills of core HR functions an asset
- Financial management skills including ability to understand financial reports, budgets, forecasts and financial plans
- Experience developing and managing complex budgets an asset
- Ability to manage facilities and operations in an organization
- Ability to understand regulatory requirements for a non-profit society and charity
Salary range is between $50,000-$55,000 depending on experience. Benefits include health, dental, and life insurance plans, as well as four weeks’ annual vacation and generous sick leave policy. Our progressive workplace environment includes the possibility for flexible work arrangements.
Application and Selection Process
The BCCLA offers a welcoming and respectful work environment. The BCCLA is an equal opportunity employer that is committed to building an inclusive and diverse workplace, and encourages applications from all qualified applicants. We encourage applicants from traditionally underrepresented or marginalized groups including Indigenous people, people of colour and queer people to self-identify in their covering letter or in the body of their email when they send us their application.
To apply, please submit your cover letter (including a summary of your qualifications, why you would like to work with the BCCLA, and what your contributions to our team would be), resume, and contact information for three references by clicking here.
We will accept applications and interview candidates on a rolling basis until the position is filled.
Please include your earliest start date in your cover letter. Our preference is as soon as possible in February or March 2016. We thank all applicants for their interest, but we will respond only to candidates who are being considered for an interview.
Interviews will be conducted by BCCLA staff at our office in Vancouver. The BCCLA will make appropriate accommodations if needed for candidates that we interview.